"Supreme Audit Institution Of India"
 

Right To Information.

1. Organizational setup.

Accountant General (A&E) Punjab & U.T., Chandigarh is entrusted with the maintenance of Accounts and entitlement functions of Punjab State and U.T. Chandigarh. The Accountant General (A&E) Punjab is assisted by three Deputy Accountant’s General for proper functioning of the Administration, Accounts and Entitlement Wing.


A) Officers and their phone numbers:

Name Designation Phone No.s
Smt. Punam Pandey Accountant General (A&E) Punjab & U.T., Chandigarh. 2704169, 2703270
Res:- 2667538
Sh. Tarsem Chand Senior Deputy Accountant General (Administration) Punjab & U.T., Chandigarh. 2702272, 2703110,
Res. 2405146
Sh. B.S. Sandhu Deputy Accountant General (Pension) 2704037,
Res. 2228908
Sh. R.K. Bhatti Senior Deputy Accountant General (A/Cs & VLC) 2702892,
Res. 2620999
Vacant Welfare Officer 2720210,
Res. 2694241

B) Functions & Duties:

The officers and the staff of the office of Accountant General (A&E) Punjab & U.T., Chandigarh are entrusted with the following functions & duties:-

  • Maintenance and submission of State Accounts to the Finance Deptt. of Govt. of Punjab.
  • Prep. and submission of Appropriation and Finance Accounts to the Governor of Punjab for presenting to the State Legislature.
  • Submission of material for Prep. of Central Finance Account to the Controller General of Accounts, Govt. of India, Ministry of Finance in respect of Union Territory, Admn. Chandigarh.
  • Entitlement function relating to the issue of Pay slips to the Governor, the Minister and members of State Legislative Assembly.
  • Maintenance of Accounts and issue of no demand certificate in the case of long term advances taken by State Govt. Employees.
  • Maintenance of detailed Account of loans given to local bodies/statutory corporations by the State Government.
  • Authorization of pension and other retirement benefits to the retiring State Govt. Employees.
  • Authorization of pension and other retirement benefits to the retiring IA & AD Central Govt. Employees.
  • Work relating to Treasury Inspection.
  • Authorization of pension and other retirement benefits to the retiring employees of U.T. Admn., Chandigarh.
  • Grants and loans given by Government to Bodies and Authorities for specific purposes.
  • Authorization of pension and other retirement benefits to the judges of the High Court for the States of Punjab and Haryana and its employees.
  • Maintenance of G.P. Fund Accounts relating to employees of U.T. Administration.

2. Distribution of work amongst officers.

A.G’s direct charge Internal Test Audit, Organisation & Method, Complaint Cell, Suvidha Kendra (Grievances Redressal Cell).
Sr. D.A.G. (Admn.) Admninistation, Pay & Accounts Office, Legal Cell, CRT, Works Admn., Hindi Cell, U.T. Sub-office Admn. & Pension.
D.A.G. (Pension) Pension Sections, EDP (Pen.)
Sr. D.A.G. (Accounts & VLC) Treasury Misc., Departmental Compilation Sections, Book Section, Budget & Appropriation, Account Current, Works Account, EDP (VLC), EDP (Main), IT Cell, Deposit Section, Loan Section, U.T. (Accounts)
Welfare Officer Welfare Section.

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3. Procedure followed in the decision making process.

The work of every junior employee is being supervised by his/her senior official in the heirachy as under:-


Designation Scale of pay Men in position
Clerk (Group 'C') 3050-4590 35
Accountant (Group 'C') 4500-7000 74
Sr. Accountant (Group 'C') 5500-9000 430
Supervisor/ Section Officer(Adhoc)/ Section Officer (Group 'B' Non-Gazetted) 6500-10500 6/47/16
Asstt. Accounts Officer (Group 'B' Gazetted) 7450-11500 64
Accounts Officer (Group 'B' Gazetted) 7500-12000 7
Sr. Accounts Officer (Group 'B' Gazetted) 8000-13500 19
Deputy Accountant General/ Welfare Officer (Group 'A' Gazetted) 10000-325-15200 4
Accountant General (Group 'A' Gazetted) 18400-500-22400; 1

Every employee is accountable to his/her senior officer official in the discharge of his functions/duties. The officers of the rank of D.A.G./A.G. are decision making authorities.

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4. Norms Set

The various functions assigned to the office of the A.G. (A&E) Punjab, Chandigarh are discharged within the stipulated time prescribed for each job/function. The office follows the norms prescribed in departmental manuals in the discharge of its functions/Duties

5. The rules, regulations, instructions, manuals and records held by it.

The rules, regulations, instructions, manuals and other records to be used by the employees for the discharge of their functions are readily available in the office for perusal of Public. Some of these records are listed below:-

  • F.R. & S.R.
  • Pension Rules 1972
  • C.C.S. (C.C.A.) Rules
  • C.C.S. (Conduct) Rules
  • C.C.S. (Leave) Rules 1972
  • Govt. Accounting Rule 1990
  • General Financial Rules
  • Central Treasury Rules etc and other local manuals
  • Punjab C.S.R. Vol. I, Vol. II & Vol. III
  • Punjab Financial Rules Vol. I & Vol. II
  • Punjab Budget Manual
  • Punjab Treasury Rules, Vol. I & Vol. II

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6. Categories of Documents

The statement of the categories of documents held by this office and under its control is detailed below:-



A. Accounts Wing



Compilation


  •    Vouchers with annexes like sanctions
  •    Compilation sheets
  •    Classified Abstracts
  •    Consolidated Abstracts
  •    G.I.A. registers/Utilization Certificates
  •    T.E. Register
  •    Loan Broadsheet

Accounts Current

  •    Clearance Memos
  •    Register of Valuables
  •    Inward-outward Register
  •    Advice Memos
  •    Classified Abstracts

Book

  •    D.B.-I & II
  •    Abstracts of M.H. Totals
  •    Disburses Account
  •    Consolidated Abstract
  •    DDR heads
  •    CTE Ledger
  •    Finance Accounts
  •    Review of Balance (Main)

B. G.P.F.

  •    Schedules with covering
  •    Ledgers/Broadsheet lists
  •    Master Cards, Payment Vouchers of GPF (In case of U.T. Sub Office only)

C. PENSION WING

  •    Input-output sheets
  •    Pension Abstract
  •    PPO (Books)
  •    GPO authority books
  •    PPO, GPO, CUP books
  •    Special seal authority cases
  •    Freedom Fighter pension cases

D. Miscellaneous

  •    Annual Treasury Review
  •    Annual Forest Divisions Review
  •    Annual Works Divisions Review
  •    Activity Report
  •    Administrative Report.

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7. Grievance redressal arrangement.

A grievances redressal cell (Suvidha Kendra) is functioning in the office which redresses the complaints/representations of Public in relation to their personal claims etc.


8. Directory of officers and employees.

A directory of officers and employees (Gradation list) of the office of A.G. (A&E) Punjab, and U.T.Chandigarh is prepared every year and can be seen in the office. Such list is however, not to be treated as a seniority list.


9. The monthly remuneration.

The monthly remuneration to officers and staff of the office of the A.G. (A&E) Punjab, Chandigarh is made as per scales of pay granted by the Central Govt. No of persons in each category is given in Col. III of Para 3.


10. Budget & Budgetry control.

The information regarding Budget Provision and Expenditure there against is available in the Administrative Report.


11. Information available to or held by it, reduced in an Electronic Form.

The above information/facility in the form of C.D., Floppy and Internet/Website is available in the office of the A.G. (A&E) Punjab, Chandigarh.


12. Facilities available to citizens for obtaining information.

Facility for obtaining information by citizens is available through internet/website www.agpunjab.org/functions.html. The information may be obtained on payment of prescribed fee either in cash or demand draft or banker cheque payable to the Pay & Accounts Officer, Office of the Accountant General (A&E) Punjab, Chandigarh.


13. The Central Public Information Officer.

Sh. Tarsem Chand, Senior Deputy Accountant General (Admn.) has been appointed as Central Public Information Officer in the office of the A.G. (A&E) Punjab & U.T., Chandigarh and he can be contacted at No. 2702272, (Res. 2405146).


14. Mode of Payment of Fees.

- Through Indian Postal Order/Demand Draft/Cash

- Payable in favour of Pay & Accounts Officer, Office of the Accountant General (A&E), Punjab, Chandigarh.


15. Name of Appellate Authority.

Smt. Punam Pandey, IA&AS.


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